Incomplete Requests - Faculty Center

Video

Initiating an Incomplete Request

Navigation: Faculty Center > My Schedule > Grade Roster Icon (

grade roster icon, human figure before text

)

Step 1: To request an Incomplete, click Initiate Incomplete for the student. This will open the Incomplete Request page.

Screenshot of Faculty Center. There are eight cells in the column. The second from the left is a button for the Grade Roster Icon. The other cells to the right are: Class, Class Title, Enrolled, Days & Times, Room, and Class Dates.
  1. If a student has an incomplete request currently under review by the College Registrar, the link will display Pending Incomplete.
    1. Two rows with ten columns: Number, Notify, ID, Name, Roster Grade, Official Grade, Grading Basis, Program and Plan, Level, Grade Requests. Under Grade Requests, 'Initiate Complete' should be clicked.
  2. Users can view the student’s grade change history for this course by clicking Grd Chg History — this will open in a new tab or window.
    1. Two rows, eleven columns. The column names are: Count, Notify, ID, Name, Roster Grade, Official Grade, Grading Basis, Program and Plan, Level, Grade Requests, Grd Chg History. Under Grading Requests, the cell says Pending Incomplete.
  3. If an NGR grade is present and an INC needs to be requested, the user will submit a Grade Change Request and select INC as the new grade which will require completion of the Incomplete fields.
    1. One row, ten columns. The last field of the row says Initiate Grade Change.

Step 2: Complete the Incomplete Grade Details section for the student’s request.

Screenshot of Incomplete Grade Details. A is the Attestation Checkbox. B is a box to enter "Remaining Work to be completed by student.' C is the date the work is required by. D is Expected Grade if Complete. E is Current Final Grade. F is two actions that can be selected, either "Fail/Unsatisfactory Grade" or "Assign based on Current Final Grade". G is the submit button.
  1. Complete the attestation checkbox that the incomplete request meets Faculty Handbook requirements
  2. Enter the Remaining Work to be completed by student
  3. Enter the Remaining Work Required By date
  4. Select the Expected Grade if Completed (if unknown, select TBD)
  5. Select the Current Final Grade
  6. Select the Registrar Action if deadline is missed by student
  7. Click Submit

Step 3: Once submitted, the request will be sent to the student’s College for review. The workflow information will appear on the page with a comments section. If any comments are needed, these can be entered at this time.

The comment box is pictured, and a submission button is below it.

 

Step 4: The student’s College Registrar Office will review the request.

  1. If approved; the student and the submitter will receive an email with details pertaining to the approved Incomplete. The INC grade will also be added to the student and visible on the grade roster.
    1. An email to a test student that reads "Below is the work that needs to be completed to receive a final grade for Spring 2025 ART 3091, Directed Readings in Art, IND 600. The deadline for completion of the remaining work is 08/01/2025. If you have questions about this, please contact Crystal Marie Hotchkiss (cmw427). Work that remains for the student to complete includes: final exam. cc: cmh427
  2. If denied, the submitter of the request will receive an email notification to review the student’s grade change in Faculty Center under the Grade Change History link.
    1. If denied, the request submitter will receive this message: A recent incomplete for PLSCI 2500 (1643) for Fall 2024 has been denied. To review the request and reason behind it, please click on the following link to access the Grade Change Request."

Resolving an Incomplete (INC) grade 

Navigation: Faculty Center > My Schedule > Grade Roster Icon ( )

Step 1: In Faculty Center, navigate to the term and class for the student.

Step 2: Click ‘Initiate Grade Change’ on the student

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  1. Select the Reason of Incomplete Resolved.
  2. Select the New Official Grade
  3. If the grade is a U/UX/F value, the user will be prompted to enter Unearned Grade Information.
  4. Enter the Date Final Work Submitted.
  5. Complete the attestation checkbox indicating the student’s grade change meets the student’s incomplete requirements (which may or may not have been fully completed).
  6. Click Submit.

Step 3: The College Registrar approvers will review the request. 

  1. If denied, the user will be notified to review the request in Faculty Center for the denial reason.
    1. The message read: "A recent Grade Change Request for PE 1621 (1080) for Winter 2025 has been denied. To review the request and reason behind it, please click on the following link to access the Grade Change Request.
  2. If approved, the student’s grade will be updated to the New Official Grade value from the request.

Requesting an Incomplete (INC) Date Extension:

Navigation: Faculty Center > My Schedule > Grade Roster Icon ( )

Step 1:  In Faculty Center, navigate to the term and class for the student where the date extension is being requested.

Step 2: Click ‘Initiate Grade Change’ on the student

Two rows, one column. In the 11th column, the cells read Pending Grade Change and Initiate Grade Change. Initiate Grade Change is highlighted

Step 3: Select the Reason of Incomplete Grade Extension. The New Grade will gray out as an INC grade.

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Step 4: The ‘Remaining Work Required by’ date will be required for entry. Update with the new date being requested for the student.

Step 5: Click Submit. The College Registrar approvers will review the request. 

  1. If denied, the user will be notified the reason for the denial
    1. Text reads: A recent grade Change Request for PE 1621 (1080) for Winter 2025 has been denied. To review the request and reason behind it, please click on the following link to access the Grade Change Request.
  2. If approved, the date will be updated on the student’s incomplete record request in PeopleSoft for tracking purposes.